Countdown to Your Office Move: Your Workplace Relocation Checklist

Updated: January 14, 2026

Relocating your Guam office—while minimizing downtime—requires the seamless orchestration of a number of moving parts. Although you may already have goals in mind for your commercial move—such as sticking to your budget, creating a smooth transition for your employees, and reducing your overhead over the long term—chief among these will be to minimize the disruption to your day-to-day business operations.

To help you plan a seamless Guam office move that hits all these goals (and more!), we put together this business relocation checklist. It outlines your must-dos to ensure nothing important slips through the cracks, creating an easy office move for all parties involved. We’ll also throw in our best commercial moving tips, grounded in our decades of experience handling commercial moves on Guam.

Why Careful Planning Is Critical for Office Moves on Guam 

Before we dive into the logistics, we wanted to take a moment to underscore why it's so important to plan the logistics of your Guam commercial move.  

Following a structured relocation plan—backed by a detailed checklist—will help your organization: 

• Secure the assistance of professional movers on your preferred date 
• Accurately time any inbound freight essential for getting the new location operating 
• Avoid costly last-minute surprises 
• Protect sensitive equipment and information 
• Minimize operational downtime 

Whether your organization is transitioning from one office to another—or consolidating multiple departments into a central location—our step-by-step checklist will guide you through your commercial move. 

Before You Begin Your Guam Office Relocation 

• Weigh the cost against the benefits. Maybe you're moving to a location with more favorable lease terms or a footprint that will better accommodate your business operations. As you make your final decision, consider the benefits of your relocation against the costs involved, including the move itself, FF&E costs, infrastructure upgrades at your new location, and the impact to your business operations, among others. You may even want to complete a ballpark budget to give yourself an initial understanding of the expenses involved before you commit to relocating. 
• One item you'll especially want to consider: the terms of your current lease. What kind of notice do you need to give? Will a move mean that you're breaking your lease early, which may trigger early termination fees? What about property damage and post-move inspection terms? Make sure you read through your lease thoroughly so you understand your responsibilities and costs if you do decide to relocate. 
• Focus on minimizing downtime and maintaining business continuity. Proactive planning can help you get your operations get back to normal ASAP. If appropriate, consider making the move during off-hours or over a holiday weekend to minimize impact to customers and disruption to your normal business activity. 

6 Months Before Your Guam Office Relocation

• Put together a taskforce dedicated to overseeing the move. Assign a project lead, and consider including one team member from each department so all of your teams’ needs are accounted for.
• Reach out to three different moving companies to get quotes. By gathering three different estimates, you’ll get a good lay of the land so you can start to budget. You’ll also want to compile a list of questions to ask during the selection process, such as:

“What kind of services do you provide?”

Some moving companies may also have project management capabilities that will allow them to orchestrate a number of aspects of the move for you from start to finish. Others may only be able to offer day-of moving services.

“Can you work off hours?”

Some businesses choose to move on weekends or holidays in order to minimize disruption to their operations. Ask if each moving company would be willing to work on this type of schedule.

“Do you have storage options?”

If you find yourself in need of a safe place to store some of your equipment—or even your company’s important files—can your moving company help?

• Put together a budget. Based on the quotes you receive from these moving companies, as well as your own internal calculations, put together an estimated budget to help monitor and control costs.
• Start developing communication plans. You’ll need to share news of your move with a number of people. We suggest thinking about this in terms of two audiences:

Internal stakeholders:

How will you share your move plans and critical information with your staff? If you have a human resources department, they might be the right team to oversee this part of the plan.

External parties:

You’ll also need to notify your customers, vendors, service providers, and more. Your marketing team might be the right one to take charge of this area.

3 Months Before Your Guam Office Relocation 

• Select your moving date with the company you've chosen. Once the timing is confirmed, make sure to: 

Communicate the date to your staff. 

Notify the landlord at your current location. 

Work with the property manager at your new location to ensure that everything you need, such as elevator access, will be ready for your move-in date. 

• Put together a master moving plan. This would be a great action item for your taskforce. Although every company's plan will be different, consider including: 

A list of external parties to update, including: 

1. Clients – Make sure to explain how (and if) this will affect the way they interact with your organization. 
2. The US Postal Service – File a change of address. 
3. Your bank and any other financial institutions – Make sure they're aware of your new mailing address and physical location. 
4. Insurance providers – Get a quote for your new location and include any premium changes in your operating budget. 
5. Regular vendors, including cleaning services, suppliers or security providers – Let them know when services at your old location will stop and negotiate new contracts for your future location. 
6. Utility providers – Reach out to your current providers to understand what's involved with terminating service at your current location and establishing accounts at your new one. 
7. The Guam Department of Revenue and Taxation – Keep your info current with this critical agency. 
8. Magazines or newspapers delivered to the office – Let them know when you want to have your subscriptions delivered to the new address. 

• A rollout plan for any corporate materials, including letterhead and business cards. Don't forget to include electronic items, too, such as your website, email footers, and social media properties. 

• A technology plan for phone and Internet services that covers: 

Shutting off your current service. 

Establishing accounts at your new location. 

Upgrades or installation of infrastructure at your new location to ensure minimal disruption during the move. 

Any new equipment you might need to order for your new space. 

Note: Your commercial moving company may be able to assist with this. Make sure to inquire about their capabilities in this area during the quote phase. 

• An owner for each task to give one person accountability for completion. 

• Create a detailed inventory of all office furniture, electronics, and equipment. Decide what to keep, sell, donate, or dispose of.  

For items that need disposal, ask your commercial moving partner if they can assist with removing unwanted furniture or furnishings.  

If you plan to upgrade any IT assets, secure a partner to assist with secure electronics recycling and disposition. 

• Select a professional firm to design your floor plan and the interiors of your new office. Make sure you cover both the functional side and the decorative aspects of your new space. If you're going to need new furnishings or office equipment, make sure to get your order in as soon as possible so everything is ready for your new space. 
• Do a security audit of your old location and your new one. 

Who currently holds access cards or keys to your current location? Make a master list you can use as an inventory on your final day. 

Will those same people need the same level of access at your new location? Put together a list that you can share with the property manager at your new location sooner rather than later. 

4-6 Weeks Before Your Guam Office Relocation 

• Check in with the milestones on your moving plan. Are any in danger of not getting met? If so, brainstorm with your taskforce to create solutions ASAP in order to keep your move on track. 
• Order any necessary moving supplies. Make sure you have enough boxes, packing material, tape, markers, and labels for the move. (Your commercial movers may supply some of these materials, so clarify with them before making any purchases.) 
• Create a system to label everything that needs to get moved. You may need to create a template, and then ask each department to use this template to create its own inventory and packing list. If your staff will be packing their own areas, make sure they understand the labeling system to avoid any misplaced items. 
• Check in with your property manager to eliminate access issues. Make sure you've shared a list of what you'll need—keys, access cards, parking permits, etc.—and set a date for when you can expect to receive them. 
• Book cleaning services. Depending on the terms of your lease, you may need to hire a cleaning service to take care of your current office after the move. You also may want to have your new location cleaned before Moving Day. Get these dates on the calendar ASAP to avoid snags down the road. 
• Order new stationery and business cards so they'll be ready to go once the move is complete. 
• Double-check on your utility accounts. Make sure everything is set for your new office space so the lights will be on when the move-in starts. 
• Check in with your technical team and confirm that everything is on track. Double-check the following: 

Internet and phone service at your new location: Will it be up and running when you need it? 

Infrastructure upgrades and installs at your new location: Are these on track for completion? 

New equipment: Is everything ordered and expected to arrive on time? 

Data integrity: Does your organization have a plan in place to back up your organization's critical data, in case any equipment is damaged in transit? 

Electronics recycling & ITAD services: Schedule pickup and certified destruction for any electronics identified for recycling and disposal. 

2 Weeks Before Your Guam Office Relocation 

• Review your moving plan with your taskforce. Note any items that are behind schedule. If needed, assign additional resources to keep the plan on track. 

• Touch base with your moving company. Make sure you're on the same page with expectations for Moving Day and your transition to your new space. 

• Bring your organization up to speed. Check in with your whole staff to ensure they're ready and excited for the coming transition. Consider holding a Q&A session to answer everyone's queries. Communicate clearly what you need your employees to pack, such as personal belongings, and what items will be handled by someone else, such as your commercial movers or your IT team. 

• Visit your new location, with two goals in mind: 

• Do a walk-through of your new space and put together a punch list of any items your new landlord needs to take care of before Moving Day. 

• Pick up any keys, badges, or other items you'll need to access your new office on Moving Day. Double-check these against the list you shared with the property manager to ensure you have everything you requested. 

• Double-check your supply of packing materials. Do you need to source anything additional before Moving Day? 

• Check– in with your technical team. Make sure all their milestones are all on track, especially that all-critical backup plan for your company data. 

1-2 Days Before Your Guam Office Relocation 

• Update your address on your electronic properties. Make sure your team takes care of items such as: 

Your website 

Email footers 

Social media properties 

Google Business Listings 

Review sites like Yelp 

• Ask your taskforce to check in with their teams, as well as complete a walk-through of their departments. Identify any potential snags that could derail Moving Day and allocate resources accordingly. 

Ensure all items for disposal are clearly labeled and separated out for pick-up by the appropriate service provider. This includes any electronics or IT assets identified for recycling.  

Double-check with your IT team that everything is set to go on their end to ensure minimal downtime for the business. 

• Gather up all access materials for your current property, like keys and badges. You'll likely have to do this the day before your move, but the inventory list you created should make this easy! 

• Take a trip over to your new location. Check the basics, like power, water, phone, and Internet access. If there are any issues, contact the appropriate agency immediately. 

• While you're there, set up a working office that can act as your control center for the move. Make sure you have 1) a way to call out, 2) a computer with Internet access, 3) a printer, and 4) a set of basic office supplies. If anyone has problems or questions, establish this office as the go-to location. 

The Day After the Big Office Move 

• Hold an orientation session on the first day in the new office to make sure everyone knows where everything is. Consider starting with a session for taskforce members, and then ask those taskforce members to give their teams the tour. 
• Have a central point of contact so employees can report problems. Make sure you ask a few staff members across disciplines to dedicate time to troubleshooting in the first few days. 
• Walk through your old location with your landlord or property manager. Create a list of any items that need to be taken care of on your part. 
• Confirm that all services and accounts related to your old property are closed. It's worth designating a team member for a double-check to put a lid on accidental expenses. 
• A day or two after your move, bring your taskforce together to report on the transition. Troubleshoot any issues and reassign resources if needed to get your operations up and running as quickly as possible. 
• Finally, enjoy your new office! Once the dust settles, consider hosting a party at the office to thank everyone for their contributions. 

Choosing the Right Guam Commercial Movers 

Selecting the right commercial moving partner is a critical component of a successful office relocation. A mover with deep experience in commercial moves will help you make a simple and easy transition to your new office space.  

When evaluating Guam commercial movers, consider the following: 

1. What Services Do They Offer?
   A team that can deliver a full suite of commercial moving services will take much of the coordination work off your plate. Look for a partner who can assist with project planning, packing, local transportation, office furniture disassembly and reassembly, debris removal, and electronics recycling/IT asset disposition. Why juggle multiple providers when one key partner could handle it all for you? 

2. Will They Assign You aDedicated Point of Contact? 
   Look for a provider who can offer you a dedicated point of contact to oversee your move, communicate updates, and coordinate logistics from start to finish. This will simplify your move significantly. 

3. Do They Include Business Continuity Planning? 
   Keeping your business as operational as possible—and getting it back up and running quickly—makes all the difference. Seek out a provider who understands the importance of a business continuity plan to ease your transition. 
4. Do They Have Experience with Complex Projects? 
   Ask any potential providers about their experience with large installations and complex relocations. It's also a good idea to inquire about past clients on Guam who faced similar project This will give you a good sense of their depth of experience in corporate, government, and/or military moves.